Structured Indian Payroll. Built for Control.
Payroll Forge brings employee records, flexible CTC salary structures, deterministic payroll runs, attendance pro-rata adjustments, payslips, and statutory compliance into one controlled workspace.
Pay Cycle Computation — September 2026
FINALIZED & LOCKED| Total Employees Evaluated | 248 |
| Loss of Pay (LOP) Days Deducted | 18.5 Days (Aggregate) |
| Employee EPF Contribution (12% capped under S.O. 5109(E)) | ₹7,44,000 |
| Employer EPF / EPS Contribution (8.33% EPS, 3.67% PF) | ₹7,44,000 |
| Employee ESIC Contribution (0.75% on gross ≤ ₹21,000) | ₹18,600 |
| Kerala Professional Tax Deduction (Semi-annual reserve) | ₹31,400 |
| TDS Withheld (Income Tax Section 192) | ₹6,48,750 |
| Net Salary Disbursable | ₹84,32,450 |
Everything Required to Run Structured Indian Payroll
Built strictly for Indian corporate and labour law realities. No foreign payroll translations, no spreadsheets, and no unverified claims.
Employee Master Directory
Workforce repository capturing PAN, UAN, ESIC IP, bank account details, and employment history with strict PII masking.
Salary Structure Engine
Compensation templates supporting fixed earnings, formula percentages, employer statutory liabilities, and balancing Special Allowance.
Deterministic Pay Runs
Integer-paise computation engine calculating pro-rata loss-of-pay (LOP), bonus awards, arrears, and draft variance checks.
Attendance & Rostering
Shift assignments, rotational rosters, ATTLOG biometric CSV ingestion, and employee missed-punch regularizations.
Multi-Tier Leave Policies
Configurable leave policies (Casual, Sick, Earned, Maternity), carry-over rules, sandwich rules, and manager approvals.
Payslips & Reports
Batch generation of password-protected digital PDF payslips, Form B wage registers, muster rolls, and audit logs.
Statutory Payroll & Returns
Calculates EPF (S.O. 5109(E) ceiling), ESIC (≤ ₹21k), state Professional Tax, TDS Sec 192, and exports EPFO ECR text files.
Maker-Checker & Security
Dual-authorization controls for disbursement safety, formatted corporate bank payment advice files, and Postgres RLS.
How Payroll Forge Works
A transparent monthly cycle designed to ensure operational clarity, audit readiness, and predictable execution.
Organization Setup
Define company entities, branches, bank accounts, statutory registration codes (EPF, ESIC, PT, TAN), and assign user roles.
Employee Master Data
Add employees manually or via pre-validated CSV bulk import. Capture PAN, UAN, ESIC IP, bank accounts, and employment terms.
Salary Structures
Assign CTC templates with fixed allowances, percentage components, statutory deduction caps, and balancing Special Allowance.
Attendance & Leave Sync
Sync biometric punch logs, review punch regularizations, approve leaves, and compute exact loss-of-pay (LOP) days.
Deterministic Pay Run
Execute calculation engine with pro-rata LOP, variable incentives, bonus awards, loan EMIs, and date-aware statutory rules.
Maker-Checker Signoff
Preparer submits draft run; authorized checker inspects variance reports and signs off for disbursement.
Cycle Finalize & Lock
Finalized pay cycle is cryptographically locked in the database to prevent retroactive alterations or unauthorized changes.
Payslips, Bank Advice & Filings
Publish password-protected PDF payslips to ESS, export formatted bank advice files, and generate statutory return files.
Flexible Salary Structuring with Balancing Components
Indian compensation packages require precision. Payroll Forge gives administrators complete control to structure compensation templates that match exact corporate CTC policies while adhering to statutory contribution rules.
Fixed Earnings Components
Define standard basic salaries, house rent allowance (HRA), conveyance, and fixed allowances assigned per band or employee.
Percentage-Based Calculations
Calculate components dynamically as percentages of Basic pay (e.g., standard HRA rules) or Gross pay.
Balancing / Residual Components
Ensure target CTC figures match to the exact rupee. Special Allowance automatically absorbs residual differences after fixed earnings and employer statutory contributions.
Employer Liabilities vs. Employee Deductions
Clean demarcation between Cost-to-Company (CTC) employer statutory liabilities and take-home gross-to-net deductions.
Illustrative Structure Breakdown
Sample demonstration| Basic Salary (50% of CTC) | ₹25,000.00 |
| HRA (40% of Basic) | ₹10,000.00 |
| Conveyance Allowance (Fixed) | ₹1,600.00 |
| Special Allowance (Balancing Component) | ₹10,400.00 |
| Gross Salary (Monthly) | ₹47,000.00 |
| Employer EPF (12% capped) | ₹3,000.00 |
| Total Cost to Company (CTC) | ₹50,000.00 |
Supports Applicable Statutory Payroll Calculations
Built directly into our computational engine to help payroll administrators manage central and state statutory deduction obligations with clarity.
Employees' Provident Fund (EPF)
Date-aware EPF engine calculating mandatory employee deductions (12%) and employer contribution splits (EPF + EPS + EDLI + admin charges).
- Supports revised ₹25,000 wage ceiling (S.O. 5109(E))
- EPS allocation capped at 8.33% (₹2,083)
- Generates EPFO ECR text file for portal upload
- Supports uncapped contributions on actual basic pay
Employees' State Insurance (ESIC)
Calculates monthly contributions for eligible employees earning within the statutory gross wage ceiling (≤ ₹21,000 per month).
- 0.75% employee contribution on gross wages
- 3.25% employer statutory contribution
- Automatic exemption check for wages > ₹21,000
- Monthly ESIC contribution schedule export
Professional Tax (PT) Slabs
Multi-state slab registry supporting state-specific tax deduction rules and schedules across commercial jurisdictions.
- Kerala: Semi-annual slabs (due Aug 31 & Feb 28)
- Karnataka, Maharashtra, Tamil Nadu & Telangana slabs
- Municipal and panchayat rate differentiation
- Monthly deduction reserve tracking
Section 192 TDS & Form 24Q
Projects annual employee tax liability and computes monthly tax withholding under Section 192 of the Income Tax Act.
- New Tax Regime (Section 115BAC) default engine
- Old Tax Regime with Chapter VI-A verification
- Monthly projected tax averaging
- Structured data preparation for quarterly Form 24Q
Labour Welfare Fund (KLWF)
Calculates semi-annual welfare fund deductions for covered establishments in accordance with state labor enactments.
- Kerala: ₹4 employee and ₹8 employer per half-year
- Applied in June and December pay cycles
- Remittance due July 15 and January 15
- Generates statutory remittance statement
Kerala Statutory Registers
Automated generation of statutory registers under the Kerala Shops and Commercial Establishments Act.
- Form B: Register of Wages
- Form T: Leave with Wages Register
- Form Q: Employment & Wage Register
- Form C: Register of Advances & Deductions
Compliance Notice
Payroll Forge is designed to support payroll and statutory compliance workflows. Statutory applicability, rates, thresholds, eligibility, and filing obligations may depend on employee information, employer configuration, and applicable laws or government notifications. Employers remain responsible for reviewing payroll outputs and completing required statutory filings and tax payments.
Built with Indian Payroll in Mind. Kerala-Specific Capabilities Included.
Engineered from day one to support the specific labour enactments, municipal taxation rules, and registers applicable to commercial establishments in Kerala.
Kerala S&E Registers
Generates official Form B (Wages), Form T (Leave with Wages), Form Q (Employment), and Form C registers formatted for Kerala Labour Department inspections.
Kerala Professional Tax
Semi-annual tax deduction schedules aligned with municipal corporations and panchayats, structured for August 31 and February 28 statutory remittances.
Kerala Labour Welfare Fund
Computes statutory half-yearly contributions (₹4 employee, ₹8 employer) in June and December pay runs under the Kerala Labour Welfare Fund Act 1975.
Kerala Statutory Overtime
Applies statutory overtime rates of 2.0× normal hourly wages in accordance with Section 13 of the Kerala Shops and Commercial Establishments Act.
Enterprise Security, Tenant Isolation & Control
Payroll data demands uncompromising architectural boundaries. Payroll Forge enforces technical controls to ensure data isolation, maker-checker authorization, and immutable auditability.
Row-Level Security (RLS)
Tenant isolation enforced directly inside Postgres database policies across all tables. Queries are scoped strictly to the authenticated company context.
Role-Based Access (RBAC)
Segregation of privileges between Company Admins, Payroll Preparers, Authorized Approvers, HR Managers, Auditors, and Self-Service Employees.
Immutable Audit Trail
Tamper-evident audit logging capturing actor identity, IP address, exact timestamp, and full before-and-after change diffs for every payroll action.
Maker-Checker Signoff
Disbursement control preventing a single individual from both calculating payroll and releasing payment advice without independent authorization.
Frozen Payroll Locking
Finalized pay runs are locked in the database. Retroactive adjustments require formal dual-approval reopening workflows.
Encrypted Payslip Vault
Digital payslips are password-protected with employee-specific credentials and distributed securely through private self-service portals.
Assisted-Access Safeguards
Support operators cannot view confidential employer data without explicit justification logging, mandatory session identification, and timeout locks.
Cashfree Payment Exclusivity
Online subscription billing is handled exclusively through Cashfree Payments with HMAC-SHA256 signature verification and automated SAC 998314 GST invoices.
Designed for Organisations That Value Structure & Accuracy
Built for teams that want to move beyond chaotic spreadsheets and manage Indian payroll with repeatable control.
Growing SMEs (10 to 300+ Staff)
Eliminate monthly salary errors and late night spreadsheet reconciliations with a system that handles attendance, leave, and pro-rata deductions cleanly.
HR & People Operations Teams
Save routine hours each month on payslip distribution, leave inquiries, and tax declaration collection by giving employees self-service access.
Finance & Accounts Officers
Enforce maker-checker financial controls before disbursement, export structured payroll journal summaries, and generate formatted bank advice files.
Payroll & Labour Law Consultants
Manage multi-client companies from one unified platform with client-level isolation, automated ECR files, and Kerala statutory registers.
Software Platform vs. Managed Payroll Services
Understand the exact distinction between operating the Payroll Forge software in-house and engaging FOGS Consultants for full-service managed payroll outsourcing.
Payroll Forge (Software)
Your internal HR and payroll team operates the platform directly. Ideal for companies with in-house administrators seeking modern operational software.
- Operated directly by your internal HR or accounts staff
- Full access to employee master, salary structures & attendance
- In-house payroll calculation, review, and maker-checker signoff
- Generates bank advice files and statutory return files for your team
- Transparent headcount-based software subscription
FOGS Consultants (Managed Services)
FOGS Consultants acts as your external payroll department. Our human payroll and compliance specialists handle processing, exception reviews, and filings.
- Dedicated human payroll specialist and compliance officer assigned
- We ingest and validate your monthly attendance logs and salary variables
- Multi-tier anomaly review and discrepancy investigation before draft signoff
- End-to-end statutory return preparation & filing assistance (PF, ESIC, PT, 24Q)
- First-month parallel shadow run reconciliation during onboarding
Headcount-Based Subscription Plans
Transparent pricing that scales with your workforce. All plans include core payroll processing, employee self-service, and statutory calculation rules.
Starter
- Core payroll calculation engine
- Digital PDF payslips for ESS
- EPF, ESIC & PT calculations
- Standard email support
Essential
- Everything in Starter
- Multi-tier leave management
- TDS Section 192 tax projections
- Form 16 Part B generator
Professional
- Everything in Essential
- Maker-checker bank advice batch
- Kerala Form B, T & Q registers
- Biometric punch CSV ingestion
Business & Enterprise
- Multi-branch workforce admin
- Shift rosters & cloud push receiver
- Immutable audit log exports
- Optional Managed Services SLA
Frequently Asked Questions
Grounded technical and operational answers about Payroll Forge, Indian statutory payroll, and deployment options.